We wanted something that would show spend in real-time and connect to our accounting system.” So, we had two separate cards, and neither were perfect. But then, with AMEX, the acceptability wasn’t great. “We knew the Barclays system wasn't working. But it still wasn’t perfect, as acceptability across the UK and the EU was lower than they needed. Uchenna and her colleagues realized that the system wasn’t working, so they introduced AMEX, which was much better for tracking costs.
#Expenses receipt pdf#
We had to download a pdf statement then physically get the receipts and attach them to the statement, and it would take days or even weeks to reconcile.” “So, we didn’t know what we were paying, which was bad for cash flow. But sometimes, when we’d log into the system to retrieve the statement, it wasn’t even available,” Uchenna told us.
With the Barclays card, you would get a monthly statement, and you had to pay it in seven days. “We used two different credit card systems, one from Barclays and one from AMEX. Their biggest challenges? Disconnected tools and lengthy bank card processes, both of which led to an overall lack of cash flow visibility. Uchenna explained that the pre-Payhawk world looked very different for the finance team and business overall. “Then, we briefly used Pleo, but it wasn’t sophisticated enough for our needs.” “Before switching to Payhawk spend management solution? We mainly did everything manually, which involved a lot of saving and chasing paper receipts,” Uchenna, Finance manager at MDM Props, explained. As a small to midsize business with global clients and multiple complex projects running simultaneously, keeping track of spend is vital for MDM Props.
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